There are
two ways to book a room enjoying a corporate rate: calling the hotel and asking
for the rate or booking on the hotel website using the corporate or contract
code. Calling the hotel is not always successful because sometimes the
reservation agent of the hotel will ask for an email from a corporate email
account in order to confirm the booking. Therefore in case you are eligible for
the rate as a contractor, supplier or customer but you are not an actual
employee, you will not be able to complete the booking. The solution is to ask
your contact at your client or supplier to book the room for you.
The more convenient way to book the room is using the corporate code and going
directly to the hotel website providing the code during the reservation. There is usually a field called "Corporate Code", or "Corporate Contract" or "Discount Code". The issue is clearly getting access to the
corporate code because very often not even employees know the corporate
discount code to get access to the discounts. It is typically a information in
the hands of the travel department. However, once you know that you are
eligible for a discount as an employee, contractor, supplier or client, you can
just search for the corporate code on-line on Google. There are many forums on-line where these
codes are typically shared by people and Google will bring you right there. For
example, if I am going to visit XYZ Corporation and therefore I expect to be eligible
to use their corporate rates, I search on-line “XYZ Corporation hotel corporate
rate code”, or “XYZ corporate rate HOTEL_NAME” where HOTEL_NAME is the hotel or
the chain I’d like to stay at. One of the best forum to find the codes is
Flyertalk (www.flyertalk.com). However, codes are easier to be found with
Google that browsing the forum manually.
Clearly
large corporate and large hotel chains are the best candidates to find codes. I
would not waste my time if I were visiting a customer who was a mid-sized
corporation. Very unlikely mid-sized companies have chain-wide agreement with
hotel chains. Because my career is in technology I typically visit companies
such as Intel, Google, HP, Microsoft, Siemens, IBM, Oracle, Accenture, Dell,
General Electric (GE), Honeywell or Cisco. All these large corporations are
very good negotiators of corporate rates and they typically have deals with
most of the largest chains such as Hilton, Starwood (Westin, Sheraton, Four
Points, W), Club Carlson (Radisson, Park Plaza), Marriott and Hyatt.
This hotel is really pretty! I am looking for awesome corporate events Chicago for my sister’s event. Really want something of this sort but our budget is not that huge, so have to settle for something less awesome.
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